Job vacancy Administrative Support Specialist

We are seeking a dynamic and adaptable individual to join our clients team in a relatively bespoke area of work within the HSE. This role will encompass a wide range of tasks including recruitment and HR processes, claims and payments management, spreadsheet management, and extensive engagement with stakeholders both within and external to the HSE (Health Service Executive).

Key Responsibilities:

• Conducting recruitment and HR processes, including employee set-up and managing leave
• Managing claims and payments efficiently and accurately
• Proficiently handling spreadsheets and data management
• Engaging with various stakeholders across the HSE and external entities
• Providing administrative support for various processes and projects
• Addressing queries and providing assistance to GPs, GP trainees, GP practice managers, and other stakeholders
• Assisting with the coordination and management of training programs
• Following established procedures and protocols while also demonstrating the ability to work independently when required

Requirements:

• Proven experience in administrative roles, preferably in a dynamic and multifaceted environment
• Strong proficiency in Microsoft Word and Excel
• Excellent communication skills, both verbal and written, with the ability to engage effectively with diverse stakeholders
• Exceptional organisational skills and attention to detail
• Ability to quickly absorb information, learn new processes, and adapt to changing priorities
• Confidence in working autonomously and making decisions when needed
• Flexibility to work from different locations as required
• Understanding of HR processes and procedures is desirable but not essential

If you are a proactive and versatile individual with a passion for administrative work and stakeholder engagement, we encourage you to apply for this role.
Please submit your CV to Colette today.